A virtual assistant for your coaching or consulting business
Your time is what you sell, and admin eats it. A dedicated VA runs the diary, the onboarding and the follow-ups, so more of your week goes on clients.
Works in Calendly, Kajabi, Notion, Zoom, HubSpot, Stripe, Xero, Google Workspace
What your VA handles
Diary and bookings
Calls booked, moved and confirmed, with the right links and papers attached.
Client onboarding
Agreements, invoices, welcome packs and intake forms sent and chased.
Inbox
Sorted every day, routine replies sent from your templates, and what needs you flagged.
Follow-ups
After calls, proposals and events, so no lead goes quiet by accident.
Content
Scheduling the posts and newsletters you have written and approved.
Course and community admin
Student questions, access and platform upkeep.
Invoicing
Invoices sent and late payments chased.
Your CRM
Leads and client records kept current.
What comes with your VA
- A VA recruited for your role, tested on a paid task before you meet them
- Supervised from the UK: check-ins, performance and cover when they are off
- Their contract and pay handled by us
- The Mango workspace for tasks, messages, hours and a weekly report
- Replaced if it is not working, with your procedures kept
You pay for work that has been done
The monthly fee is billed in arrears, after the month has been worked. The only thing paid up front is the one-off onboarding fee that starts recruitment.
Six steps. We do most of them.
2 weeks from go-ahead to a working VA.
- 01
See your price
Answer a few questions. Your VA Action Plan and price, straight away.
Your time: 5 min
- 02
Spec your VA
In your free workspace: the jobs, hours and tools. Try it with sample data, and book a call whenever you want one.
Your time: 20 min
- 03
We check it and recruit
We check your spec, then advertise, screen and interview.
Your time: None
- 04
You choose
Meet the strongest candidates. Pick one.
Your time: 1–2 hours
- 05
We set it up
Workspace, access and the first procedures.
Your time: 1 hour
- 06
Your VA starts
You direct the work. We handle their contract, pay and support.
Your time: Day-to-day direction
Your time, in total3 hours
Questions
Will clients know they are dealing with an assistant?
That is your choice. Your VA can work under their own name as your assistant, or from a shared inbox.
Can they manage my content?
They schedule and format what you have written and approved. The ideas and the voice stay yours.
Is it worth it for a one-person business?
If admin takes more than a day a week, usually yes. Your free plan works it out from your own hours.
What hours does the VA work?
UK business hours as standard. Our VAs are in the Philippines, so a UK working day is their afternoon and evening, and every role is advertised in both time zones.
When do I pay?
Monthly, in arrears: you pay for a month after it has been worked. The one-off onboarding fee is the only thing paid before your VA starts.
Is the VA an employee?
No. VAs work as self-employed contractors. On the managed service they are contracted to us and we handle their pay and performance; you direct the work.
Do I have to give them my passwords?
You should not. Give your VA their own login wherever the software allows, or share access through a password manager, so it can be removed in one step.
Will a VA work for your business?
Answer a few quick questions and get a free plan for your business: whether a VA would work for you now, what they would take off your plate, and what it costs next to a UK hire. Your call with us is booked from there.